PSPREG301A - Undertake routine inspections and monitoring

PSPREG301A
Undertake routine inspections and monitoring

This unit covers the requirements to conduct generally routine inspections and monitoring in accordance with relevant Acts and regulations. Typically work will be under routine guidance with responsibility for assigned duties. It includes organising inspections and monitoring activities, undertaking routine inspections and monitoring activities, acting on non-compliance and providing reports and information.In practice, undertaking routine inspections and monitoring may overlap with other generalist or specialist public sector work activities such as organising workplace information, acting ethically, complying with public sector legislation, using resources, working with diversity, working safely, etc. This unit is one of five units in the Regulatory Competency field that deal with inspection and monitoring. Related units are:PSPREG201A Carry out inspections and monitoring under guidancePSPREG413A Undertake inspections and monitoringPSPREG503A Supervise and carry out complex inspections and monitoring PSPREG603A Manage and lead inspectionsNo licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.

Application

Not applicable.

Prerequisites

Not applicable.

Elements and Performance Criteria

ELEMENT	PERFORMANCE CRITERIA
1. Organise inspection and monitoring duties	1.1 Activities and responsibilities are identified in accordance with organisational requirements. 1.2 Procedures, timeframes, resources and equipment requirements are identified in accordance with organisational and task requirements. 1.3 Resources/equipment are obtained and prepared in accordance with organisational and task requirements. 1.4 Legislative requirements, risk management practices and occupational health and safety requirements are identified. 1.5 Communication strategies and development opportunities are identified and tailored to clients' needs, to make them aware of their obligations under relevant legislation, in accordance with organisational policy and procedures. 1.6 Procedural and information guides are maintained and updated as required.
2. Undertake routine inspections and monitoring	2.1 Inspections and monitoring activities are carried out under routine guidance in accordance with organisational and legislative requirements, including occupational health and safety. 2.2 Risk management practices are implemented as required in accordance with set procedures and timelines. 2.3 Resources/equipment are used and maintained in accordance with organisational and task requirements. 2.4 Communication is undertaken with other officers, clients and the public in line with organisational protocols and diversity principles.
3. Act on non-compliance	3.1 Information/education is provided to achieve client compliance in accordance with client needs, organisational guidelines, and legislative requirements relating to the seriousness of the possible breach. 3.2 Further action as a result of failure to achieve compliance is taken in accordance with organisational guidelines and legislative requirements relating to the seriousness of the possible breach. 3.3 Compliance requirements of legislation/regulations are identified, and contraventions and recommended action are reported in accordance with organisational policy and procedures. 3.4 Serious or complex situations are referred for advice or resolution in accordance with organisational policy and procedures. 3.5 The elements of each offence to be prosecuted under relevant legislation are identified, and information/evidence is collected and provided in accordance with legislation, procedures and rules of evidence. 3.6 When required, court attendance and conduct requirements are fulfilled in compliance with organisational guidelines.
4. Provide reports and information	4.1 Records are maintained and reports provided in accordance with organisational requirements. 4.2 Inspection documentation is interpreted against relevant legislation and information is provided on policies, procedures and guidelines in accordance with organisational requirements. 4.3 On-the-job coaching is provided in inspection and monitoring in accordance with organisational requirements.

Required Skills

This section describes the essential skills and knowledge and their level, required for this unit.

Skill requirements

Look for evidence that confirms skills in:

undertaking field orientation

undertaking observation and analysis

communicating with a diverse range of clients and staff

responding to diversity, including gender and disability

writing reports using standard formats

using computers for word processing and recording of statistical data

operating workplace equipment and vehicles

applying public sector legislation such as occupational health and safety and environment in the context of inspection and monitoring

Knowledge requirements

Look for evidence that confirms knowledge and understanding of:

public sector legislation including occupational health and safety, environment, privacy etc

organisational policy and procedures

inspection/examination procedures

monitoring procedures

enabling legislation

elements of an offence

responses to non-compliance

equity and diversity principles

workplace and industry environment

Evidence Required

The Evidence Guide specifies the evidence required to demonstrate achievement in the unit of competency as a whole. It must be read in conjunction with the Unit descriptor, Performance Criteria, the Range Statement and the Assessment Guidelines for the Public Sector Training Package.
Units to be assessed together	Pre-requisite units that must be achieved prior to this unit:Nil Co-requisite units that must be assessed with this unit:Nil Co-assessed units that may be assessed with this unit to increase the efficiency and realism of the assessment process include, but are not limited to: PSPETHC301B Uphold the values and principles of public service PSPLEGN301B Comply with legislation in the public sector PSPGOV301B Work effectively in the organisation PSPGOV302B Contribute to workgroup activities PSPGOV305B Access and use resources and financial systems PSPGOV307B Organise workplace information PSPGOV308B Work effectively with diversity PSPGOV312A Use workplace communication strategies PSPGOV314A Contribute to conflict management PSPOHS301A Contribute to workplace safety
Overview of evidence requirements	In addition to integrated demonstration of the elements and their related performance criteria, look for evidence that confirms: the knowledge requirements of this unit the skill requirements of this unit application of the Employability Skills as they relate to this unit (see Employability Summaries in Qualifications Framework) full responsibility for assigned duties when undertaking routine inspections and monitoring in a range of (3 or more) contexts (or occasions, over time)
Resources required to carry out assessment	These resources include: legislation, policy, procedures and protocols relating to inspection and monitoring access to workplace equipment and vehicles case studies and workplace scenarios to capture the range of routine inspection and monitoring situations likely to be encountered
Where and how to assess evidence	Valid assessment of this unit requires: a workplace environment or one that closely resembles normal work practice and replicates the range of conditions likely to be encountered when carrying out routine inspections and monitoring, including coping with difficulties, irregularities and breakdowns in routine full responsibility for assigned duties when undertaking routine inspections and monitoring in a range of (3 or more) contexts (or occasions, over time) Assessment methods should reflect workplace demands, such as literacy, and the needs of particular groups, such as: people with disabilities people from culturally and linguistically diverse backgrounds Aboriginal and Torres Strait Islander people women young people older people people in rural and remote locations Assessment methods suitable for valid and reliable assessment of this competency may include, but are not limited to, a combination of 2 or more of: case studies demonstration observation questioning scenarios simulation or role plays authenticated evidence from the workplace and/or training courses
For consistency of assessment	Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments

Range Statement

The Range Statement provides information about the context in which the unit of competency is carried out. The variables cater for differences between States and Territories and the Commonwealth, and between organisations and workplaces. They allow for different work requirements, work practices and knowledge. The Range Statement also provides a focus for assessment. It relates to the unit as a whole. Text in bold italics in the Performance Criteria is explained here.
Activities may include:	inspections/examinations monitoring surveillance basic audit activities other compliance assurance activities
Procedures may include:	observation handling procedures sampling procedures rejection procedures storage procedures disinfection/disinsection procedures treatment procedures organisational guidelines and code of conduct incident reporting procedures safety procedures emergency procedures evacuation procedures
Resources and equipment may include:	inspection equipment maps, plans satellite imagery aerial photographs survey plans spatial data and information cameras personal protective equipment - respirators, gloves, overalls, boots, hearing protection, goggles, masks etc test kit equipment recording equipment measuring equipment storage equipment/facilities entry authority/warrant Global Positioning System (GPS) equipment compass communication equipment computers vehicles - 2 or 4 wheel drive
Legislation may include:	Commonwealth legislation and regulations, for example: Commonwealth Quarantine Act 1908, proclamations and regulations Crimes Act 1914 and Criminal Code Act 1995 Customs Act 1901 and regulations Wildlife Protection Act 1982 Export Control Act 1982 Imported Foods Act 1996 Occupational Health and Safety Act 1988 State/Territory and Local Government legislation and regulations, such as those relating to: agriculture horticulture conservation and land management fisheries environmental protection building water emergencies international legislation/codes of behaviour
Inspections and monitoring activities may relate to:	aircraft airfreight animal products animals cargo cereals collection of biological specimens disposal of organic waste fresh produce goods land condition, such as: topography salinity erosion weed infestation vermin infestation fire hazard over grazing land improvements, such as: fences buildings sporting or playground equipment irrigation infrastructure sewerage infrastructure waterfront occupations community structures land usage leases and other tenures, to ensure compliance with conditions licence/permit compliance (e.g. vegetation clearing) live fish livestock mail mineral samples passenger baggage people pests plant products plants premises properties reserves and their use/s survey activities to maintain readiness for district emergency plans vector monitoring vessels
Routine guidance may include:	supervisors senior policy officers senior inspectors line managers project managers program managers inspection specialists
Risk management practices may include	monitoring treatment containment control eradication destruction biosecurity strategies
Communication may include	advice provided in regard to operational experience to a subordinate officer
Action may include:	advice warning formal notification of intent infringement notices on-the-spot fines court prosecution seizure of goods
Collection of evidence may include:	observation interviewing seizure sampling specimen collection recording photographing diagrammatic evidence notes maintenance of case files determination of land ownership
Records may include:	notes case files statistics forms (application forms, disease notification forms, etc) notices (seizure notice, infringement notice, etc) invoices receipts commercial documentation such as bills of lading, airway bills

Sectors

Not applicable.

Competency Field

Regulatory.

Employability Skills

This unit contains employability skills.

Licensing Information

Not applicable.